Email marketing is the best method to reach out to your prospective and current clients and to educate them about your various business offers. Before you intent to send out your emails to your clients and prospects, it is recommended to review everything in order to avoid committing any possible mistake or error. Sometimes, even the experienced email marketers can ignore to include the fundamentals of professional email marketing best practices.

This therefore nullifies the effectiveness of any email marketing campaign. By having a proper checklist, you can make sure your email drives or campaigns are covering all the areas. The below mentioned points would help in avoiding such “otherwise avoidable” errors and aid you in running a successful email campaign.

Create a gripping subject line

A boring subject line is not likely to draw the attention of your subscriber. Creating a compelling subject line is very important in any email marketing campaign. Whenever people receive your marketing email, it may be read or may be left for later viewing. Not to forget, people often delete the marketing emails as it lands in your inbox. However, by having a gripping subject line, you can appeal the readers to read your email.

Write quality content

Once you are through with a catchy subject, it’s time to focus on content part of your marketing email. The body of your marketing email must be similar to what your prospective clients can apprehend from the given subject line. The content must be free from spelling and grammatical errors. The links incorporated in your email should work and must direct subscribers to proper functional web pages. Don’t forget to call your prospect to action, like ‘buy now’, or ‘learn more here’ by making your links easily visible and accessible.

Choose a competent design

The design of your marketing email plays a creative role in allowing your subscribers to continue reading rather tossing it aside. Ignoring the step of creating a competent email design will fail to attract your readers. There are many free templates available over the internet which can be downloaded and used in your email marketing campaigns. Further, avoid going overboard with too many graphics as it will take some time to download at your subscriber’s end.

Check your landing page

You may lose your priceless time, energy and opportunity if the landing page, which your email is directing is down, obsolete or poorly crafted. The landing page must have a professional look and feel. Additionally, it should embark a natural follow up action call as you have indicated in your marketing email content. For instance, if you have asked your reader to register for any business event, then your landing page linked over the email must have the registration form. Any other landing page will not give you the expected result.

Email marketing is an effective way of keeping your current clients posted about your various business offers. They also play a role in strengthening your relationship with your clients and prospective customers. Avoiding mistakes would help you get increased response to your call of action. This would further convert into sales which is the ultimate goal of your email marketing campaign.

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About the author: Alyssa Clarke is a blogger who also happens to be a tech freak. She is always on a hunt for latest tech stuff and is currently looking for some cool Android apps. She is a big fan of concept gadgets and is in love with pcod, a futuristic smartphone.

*Photo by adesigna

Okay gentlemen – most of the women reading this will nod their heads in agreement when I say…

Commitment is good

Now before all the guys out there panic and start running – let me clarify what I’m talking about. In the world of marketing and business it is a good thing to get your prospects to commit.

The goal is to entice prospects to give you their contact information. One of the easiest ways to do this is to ask for an email address.

Getting a visitor’s email is the single most important goal for your website

I keep talking about email capture again and again because it is THAT important to your social media and online marketing. When you get a prospect’s email, you get control and permission.

An email address gives you control of the marketing relationship. If you are relying on prospects to return to your website later on their own – you’re delusional.

In defense of prospects world-wide, it’s not their fault. They simply can’t keep up with the fire hose of information coming at them every day. Most people will welcome relevant and helpful emails targeted to meet their needs. Deep down, prospects want you to have control of the marketing relationship so they don’t have to think.

An email address also gives you permission to follow up. Each time a prospect subscribes to your email list – image them standing in a crowd raising their hand and saying… “I’m interested in your products and services.” They are giving you permission to market to them.

A few tips on getting emails from your prospects

• Be sure to have an email capture form on your website. The solution we use is Aweber. I’ve written a lot about using email opt in forms here and here.
• When using an email capture form – be clear on the value that you will provide in return for a prospect email address. Offer to give them a free report, video, download, coupon, etc.
• Many smart marketing professionals create print ads that send prospects to landing pages with email opt in forms on them. This is a great idea. The problem is – when prospects visit the web page many won’t enter their name into your email list. A better option is to provide an email address that prospects respond to that will automatically subscribe them to your list. This will result in 100% opt ins.

Imagine your business as a lead capture machine

Imagine the cycle of success you will create by inviting prospects to commit by giving you their email address – which in turn gives you permission and control in the marketing process.

With a solid email list you can alert people (who have already committed to you that they are interested) with new products and services.

Just think of the cost savings! By building an email list you are building a future database of potential customers.

Don’t forget that people value their emails. You can’t abuse the relationship with your prospect. Continually offer value in your emails. Look to improve the lives and businesses of your potential customers.

Today’s Action Step

Get signed up for an email service provider and place an email capture form on your website or blog. Make it enticing for prospects to give you their email address by giving away something free in return for the address.

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Joel Mark Witt is the Publisher of Folk Media and author of 21 Days To Twitter Leadership. He is a producer, author, speaker and social media marketing coach who consults with businesses and nonprofits on how to use social media in marketing and communications. Get more from Joel on Twitter or Google Buzz.

*Photo By Pacopus

You need your boss to buy-in

Email is an investment

Invest in email marketing. With email you can drastically reduce your postage fees, reduce the time you spend calling prospects and clients and you are able to automate many of your marketing processes which saves staff time. In order to spend the money to invest in email marketing, your boss has to be on board.

Email needs to be merged into your overall marketing strategy

Email marketing must be a part of your total marketing strategy. It can’t be a project that’s handled on the side. You need to take a holistic view of marketing. Email is a key piece of an overall marketing method and strategy.

What your boss wants to know

How much is this going to cost?

Email marketing doesn’t have to be expensive. Many service providers have email plans that start around $20 per month.

Who’s going to manage this?

If you are reading this then you are most likely the champion of your email marketing. But it is critical to identify the person or department that will be managing the campaigns. If this is not you, your boss will obviously need to know who it is.

How much time will it take?

Every business is different. Ultimately, your customers will tell you how often they want to receive information from you. I’ve found that in the businesses I’ve worked with, most send an email about once a week.

To break that down for your boss, someone will need to outline the content and call to action, write up the email, have it approved and then schedule it to be sent. This takes time but it’s far less consuming than printing a postcard and mailing to several thousand people.

When will your boss see results?

This is the most exciting part of email. As your business develops a responsive list (one that knows, likes and trusts you) your job actually gets easier. The response you get from readers goes up as your list grows and you provide them with information.

How to get your boss to focus on email

Show her the numbers

Email is widely used and preferred by your customers. Here are some of the numbers

• Over 90% of internet users between age 18 and 72 and 74% of internet users age 64 and older send and receive email, making it the most popular online activity for all age groups. ?- Pew Internet and American Life Project, 2009
• Email has the highest ROI (return on investment) for all online media. For every dollar spent on email marketing, marketers can expect an estimated $45.06 ROI. ?–DMA, 2008

An eMail Data Source 2007 research study found that:

• 88% of adults have personal email accounts
• 46% of adults have work email accounts
• 147 million Americans use email every day (Juniper Research)

Assure your boss you aren’t here to change the world

It may be a stretch to get your boss to agree to scrap all your traditional marketing channels and solely focus on email marketing… but that’s not what you are trying to do anyway. The goal is to use email to augment the current marketing systems you are using. Then over time, rely more and more on email and faze out your expensive print advertising and mailings.

Do a small test

Testing is great. It can show your boss and other staff the possibilities of email marketing. Start by placing all your current customers on an email list. Use one of our recommended providers. Send them a simple email giving away something of value for free. Watch and see how people respond. Use your email provider to track the results and report back to your boss.

Show some examples from successful companies

It is also a good idea to show samples of other companies and businesses that are using email marketing. Subscribe to these businesses and study how they are using email to drive customers to take action. Share your findings with your boss.

Today’s 10 Minute Exercise: Find and use some friendly competition

Find three email newsletters in your industry and subscribe to them. Notice what they do in their emails. Show your boss some of the emails from your most fierce competitor. There is power in competition. Use this to your advantage.

Now go take action.

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Joel Mark Witt is the Publisher of Folk Media and author of 21 Days To Twitter Leadership and How To Use Social Media To Find A Better Job. He is a producer, author, and speaker who consults with businesses and nonprofits on how to use social media in marketing and communications. Get more from Joel on Twitter or Google Buzz.

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*Photo By Mzelle Biscotte